Type Ahead When you are in a dialog trying to locate a field in a long list, don't forget about type ahead. Just click on any field so the field area is active and then type the first few characters of the field name. When in Manage Database, make sure you are viewing fields by field name so they are alphabetically arranged.
Level: Beginner Version: FileMaker 17 Category: General Tuesday, July 2, 2019
Forums are a great way to get technical advice for FileMaker but for some reason, many people don't think they have to be nice in the electronic world. I was raised to say "please" and "thank you" and that has translated over to the internet for me. But, other folks think the anonymity of cyberspace is an excuse to be a jerk. Some posters are outright offensive and others will just leave snide responses like, "that wasn't much help". News flash! People on the internet are real and you should be as nice to them as you would in real life! In fact, I would say you should be nicer online so as not to be misinterpreted.
Why Write this Article? I spend a lot of time on the forums, mostly the FileMaker Community these days. I simply like helping people. I started on the AOL Forums when I worked at Claris and have been hooked ever since. It's a great way to disseminate information. I've spent time on FM Forums and FileMaker Today but the FileMaker Community just works best for me. I'd recommend trying the three major forums to find what works best for you.
Unfortunately, there are a few people on these forums, that quickly come to mind, who need to read this article. I know they aren't going to indulge so I can only hope the rest of the community reads this article and calls these offenders on their actions. They are often rude, full of themselves, degrading and incomplete in their answers. My approach is... not everyone has worked with FileMaker as long as you so either help or shutup. Can you tell I'm a little upset! Anyhow, since I know these folks, who will remain nameless, won't likely stop how they treat the kind folks on the forums, I'm hoping the rest of the community reads this article and stops putting up with their poor attitude.
Let's not leave out the posters or people seeking the knowledge of FileMaker experts. I've seen many examples of folks asking questions and they get angry when the answer they want doesn't appear. This often occurs because FileMaker isn't capable, they've designed their database incorrectly or they are vague in their query. It's important that experts and knowledge seekers learn to communicate better or at least have more patience with one another.
This article is also includes tips about how to answer and post questions effectively on the forums. There are many talented FileMaker developers giving their time away for free and many more people asking questions. Questions and answers are often vague, missing important points or too high level. Most of the time, additional information can free up communication but sometimes questions are impossible to answer on a forum and should be done over the phone, screen sharing or in person. I'm hoping this article will also help these amazing contributors and FileMaker amateurs communicate even better!
Netiquette One of the first things I did before starting this article was reach out to longtime friend Beverly Voth, one of the moderators at FileMaker Community (screen name beverly). Beverly pointed me to a great site called Netiquette. A lot of the stuff I already knew. It's just common sense (for some people LOL). I did learn a few new things but most of all it was nice to have confirmation I was moving in the right direction. So, what I'm going to do is sum up the major points from this site, plus a few of my own, in a John Mark Osborne kinda way.
Be Nice! It sounds so simple but it's easy to come across the wrong way when you're writing, even if you are truly being helpful. Nobody can see your facial expressions. A lot of times, people may be new to the forums and not know your personality. A lot of things can happen online that don't usually happen face-to-face. That's why you need to overcompensate with your "niceness" online. Just turn up your jolly meter a little further. Use emojis to your benefit or whatever other positive sentences you can think to improve the joy factor in your post. Channel Santa Claus if you have to. It will really help people, especially those who don't know you, interpret your post in the way you meant it.
Misunderstanding I'm the first to admit a lot of forum flames come from misunderstandings. If you think someone is ridiculing you or being derogatory towards your post, make sure to read it a couple of times before criticizing the post and the poster. If you find there's no other meaning after reviewing a post, then choose the high road and educate them, in a nice way, on how to tell someone the information they are providing is incorrect. Hopefully this approach turns their attitude around so that everyone on the forum doesn't have to avoid an online battle.
One Upping If someone answers a question really well, don't add anything unless it truly is needed. Instead, click the like, thumbs up, helpful or whatever icon is there. This will promote good answers instead of creating more noise. Less isn't always better but a lot of times it is. It also promotes a sense of community when everyone is working together.
Would You Say that to their Face? Some people are willing to say things online that they wouldn't say to someone in the real world. Sometimes it's easy to forget there are real people on the other side of the internet but they are human too. If you're thinking of virtually strangling someone online, think if you would react the same way in person. Most likely you wouldn't cause you might get punched in the face. Just step back for a moment and think twice about what you say online. You need to take extra precautions online because it's more hurtful to be slandered than in person. There's a large audience on the internet so that post will be seen by a lot of people, causing the recipient shame much greater than a one-on-one confrontation.
Gauge the Level of the Person Asking the Question Over and over again, I see extremely talented FileMaker developers correctly answering questions for newbies without stepping into their shoes. Sure, the answer would be great if it were two seasoned developers having a discussion because a lot of details would be considered obvious. Not so with people who have less experience. Make sure you read the question several times and you will see clues as to the level of the person asking the question.
Does the person use the correct terminology?
Does the person post an example file or screen shot that looks like an amateur built it?
Does a script contain unnecessary Copy and Paste script steps to move data around?
Are they using a flat file design?
Is their calculation full of legacy functions like If instead of Case?
These are just a few examples but you get the idea. You can also look at the person's profile to see how long they have been a member, how many questions they've answered and other details like certification to guesstimate their knowledge level. Once you have a good idea how much they know, you can gear your answer to their skill level. I always lean towards more information than less cause there's nothing worse than getting an answer that is too short. Of course, the person asking the question has the duty to follow up with additional questions if they're confused. I don't want to put all of this on the good folks who take time out of their day to help people for free.
Sometimes when you gauge a person's level of ability, you need to provide an answer that is easier to comprehend, rather than the truly correct answer. For example, if the recipient of your FileMaker knowledge has no understanding of scripting, it's probably best to tell them how to perform an action manually. You can point them to scripting and let them know it would automate the steps you have outlined but it would be a disservice to write a long script that they don't understand. They'll likely copy it incorrectly, have a problem trying to modify it or simply never understand how it functions.
Quality over Quantity A lot of forums give perks for answering questions. That doesn't mean you should try to answer as many questions as possible. Focus on questions you are best suited at answering and spend as much time as you can providing a quality answer. Better to have an online reputation as someone who provides thorough answers then to have that badge showing how many posts you've answered. At least, that's what I think.
Don't be a Hog This point is very similar to the previous but I feel it needs to be emphasized. You don't need to answer every question that's posted on a forum. Pick and choose the one's the best meets your qualifications. Nobody knows it all but besides that, nobody wants to see a single perspective on a forum. There's more than one way to skin a cat just like there is more than one way to program a FileMaker solution. By answering every question, you are effectively scaring off the competition. Competition is good! Let someone else have a chance answering a question. Again, it promotes community. Again, a few people come to mind but I won't mention their names.
Don't Just Blindly Answer their Question This is my biggest pet peeve! Someone asks a question and someone simply answers it. Yes, sometimes that works great but sometimes you need to question why the person wants to do something. Once you get the back story, you can often point them to something different than what they were asking for. For example, someone recently asked for a conditional formatting solution to highlight records added in the last 24 hours. Two people gave them the answer they requested. When I came along I said, "wait a minute!" and gave them a script to find records that were added in the past 24 hours. So much more helpful than scouring thousands of records for the highlighted ones.
Search First It's common for the same question to get asked over and over. Unless it's obvious your question is completely unique to your FileMaker endeavors, try searching the archives. It only takes a few minutes and will save moderators tons of time directing you to the previous post. It also cuts down on noise. This will leave more time for people to answer new questions!
Cross-Posting Posting your question in several different places on the same forum is definitely a no-no. Just ask your question once in one place. Posting twice or more doesn't make your question get answered any more quickly and just makes experts not want to answer your question. It's also not cool to post the same question across multiple forums. It's fine if you feel like your question wasn't adequately answered but do make every effort to resolve your issue in a single forum.
1, 2, 3, GO! Now that you know the etiquette of the online forums, here are all the online communities I know about. Feel free to add your favorite in the comments below if I've forgotten one. Thanks.
FileMaker Community Likely the most popular forum! You are sure to get an answer to your question in minutes by a seasoned developers. Since it's sponsored by FileMaker, Inc., you'll also get answers on bugs, licensing and other question types best answered by the mother ship.
FM Forums This is the first non-FMI forum I ever remember participating on and also a great source for getting your questions answered. One of my favorite features is the blog section that carries articles from the most popular web sites on the internet.
FileMaker Today Claiming to be the original FileMaker forum so who am I to argue. Lots of good stuff here so check them out!
FM Experts Sometimes I like to get my technical questions answered in the sanctuary of email. No logging on to a web site. Just wait for the email to come. In fact, I'm pretty sure this is the only mailing list dinosaur left for FileMaker.
Lots of the FileMaker Users Groups have their own forums as well. I attend FMDisc which is FileMaker Developer's in Southern California and they have their own ListServe for members. Check with your User Group and see if they have somewhere to ask questions. If they don't maybe you can suggest it or even help set it up.
The Audience Most likely, the folks reading this article are the ones who care about the impression they leave on the forums. How do we reach the one percent of the people who are actually causing the problems? The answer is you! Stand up for your rights and the rights of others on the forums. Tell people about this article. Report people who are, for lack of a better word, being jerks. If we all stop putting up with bullies then they will disappear or at least become less frequent. And, if an expert needs some help improving their dissemination of information, let them know privately and not not on the forums. Let's all just get along!